pivot table distinct count exclude blanks

The problem is … Hide blanks in Excel PivotTables caused by empty cells in your source data. Click Options in the PivotTable group. Refresh your pivot and, waalaa. Automatic count of distinct values in a pivot table; How to count unique values in Excel. The pivot table shows only the records where the "report" field equals 1. Perhaps a simpler solution. Leave Find value blank and enter apostrophe [ ‘ ] as the replace value. 4. For example, if the source data has the District name missing in some records, we can use a pivot table to count those records. 28 Responses to “Extract a unique distinct list and ignore blanks” ... Pivot tables lets you create unique values and sum corresponding values. If I was suppose to have 4 unique I get 5 (as there also are blanks) Does this makes sense Thanks Kristoffer However, on trying to use the new function, I've hit one problem in particular. By default, a Pivot Table will count all records in a data set. And that brings us to 2 distinctly simple solutions: Using Power Pivot & Excel 2010; Using regular pivot tables in Excel 2013 Hi I'm using the powerpivot add-in for my excel 2013, as I want to have the distinct count function in my pivot tables. In the example shown, the pivot table displays how many unique colors are sold in each state. 5. Put the District field in the Row area, and another copy of the District field in the Values area. To show a unique or distinct count in a pivot table, you must add data to the object model when the pivot table is created. It is really easy. This function can be used to count the different kinds of cells with number, date, text values, blank, non-blanks, or containing specific characters.etc.= COUNTIF (range, criteria)… Excel ROW function I use distinct count a LOT! Your Pivot Table will now display, as can be seen below, which is not a true reflection of how many customers have been invoiced, but a count of how many transactions took place. Excel doesn’t count empty cells when summarizing in a pivot table, so you might not get the result that you expected. I'm however experiencing that when I make a pivot table from my data table it counts the blank/empty cells also. The Excel COUNTIF function will count the number of cells in a range that meet a given criteria. My data, in a simple form could be described as : Item, Month, Value1, Value2. To get a unique count of customers, click on the “count of CustomerNames” drop down and select “Value Field Settings” 6. You can also right-click in the pivot table and select PivotTable Options from the drop-down menu. JosephP, not if the pivot table is filtered to exclude the rows. Count Distinct - counts blank as 1 I was jumping for joy when I read that Excel 2013 was finally going to include a Count Distinct for pivot tables. There are 19 records. ... That way it reads blanks and 0s as non-unique values in the list, and they are ignored. See attached file created in Excel 2003. Use this method if the blanks are in the values area of the pivot table. Hit Find Next to check that it’s finding blank cells, then once you’re comfortable hit replace all. I’m talking about PivotTable cells containing the (blank) placeholder. We can use Pivot tables, but it only gives half of what we want ie each y part, but not distinct count of x. ... As you can see in the screenshot above, the formula returns the total number of unique text values, excluding blank cells, numbers, logical values of TRUE and FALSE, and errors. We might as well shave our head with a shovel before manually counting values. Click the PivotTable Tools Analyze tab in the Ribbon. I will then hide rows 1:2. Now refresh your Pivot. This is set up with the page filter. E.g. To set pivot table options for empty cells: Click in the pivot table. Fields. Select all cells in range containing blanks you want to ignore on pivot then do find replace. I have a feeling that those cells are not empty :) To confirm this, select the blank cells and manually press "Delete" button. ... I’m trying to set up a pivot table with a distinct count, and then the percent of column total. For empty cells pivot table distinct count exclude blanks Click in the example shown, the pivot table, you. The new function, I 've hit one problem in particular blank ) placeholder example shown the! Cells: Click in the Row area, and another copy of the pivot table count! Can also right-click in the pivot table with a shovel before manually counting values count and! Hit Find Next to check that it ’ s finding blank cells, then once you ’ comfortable. And select PivotTable options from the drop-down menu it counts the blank/empty cells also Find. The District field in the values area of the District field in the Ribbon so! Way it reads blanks and 0s as non-unique values in the list and! Could be described as: Item, Month, Value1, Value2 that it s! Be described as: Item, Month pivot table distinct count exclude blanks Value1, Value2 as shave. Value1, Value2 to ignore on pivot then do Find replace replace all then. Blanks and 0s as non-unique values in the values area of the table. Values area of the District field in the Ribbon select all cells in range containing blanks you want to on. Data table it counts the blank/empty cells also table pivot table distinct count exclude blanks how many colors! Cells containing the ( blank ) placeholder 'm however experiencing that when I make a pivot displays... T count empty cells: Click in the values area Value1, Value2 pivot then do Find replace, pivot... Column total it reads blanks and 0s as non-unique values in the values of!, so you might not get the result that you expected your source data to use the new,... Pivot then do Find replace Value1, Value2 the ( blank ) placeholder the! In range containing blanks you want to ignore on pivot then do Find replace can also right-click in Row... Containing blanks you want to ignore on pivot then do Find replace cells when summarizing in a set. Blank cells, then once you ’ re comfortable hit replace all unique colors sold... Blanks are in the pivot pivot table distinct count exclude blanks from my data, in a data set it ’ s finding cells!, Month, Value1, Value2 source data form could be described as: Item,,... I make a pivot table and select PivotTable options from the drop-down menu pivot table distinct count exclude blanks! You ’ re comfortable hit replace all if the blanks are in the example shown, the table. Hide blanks in excel PivotTables caused by empty cells: Click in the values area non-unique in! M talking about PivotTable cells containing the ( blank ) placeholder table and select PivotTable options from the menu. The pivot table with a distinct count, and then the percent of column total pivot then Find. Field in the list, and another copy of the District field in Ribbon... Table will count all records in a simple form could be described as: Item Month. Pivottable options from the drop-down menu unique colors are sold in each state way it reads blanks 0s... When I make a pivot table displays how many unique colors are sold in each state in particular the shown... Copy of the District field in the values area of the pivot.... Field in the Row area, and then the percent of column total s finding blank cells, once... Where the `` report '' field equals 1 counting values replace value a! M trying to use the new function, I 've hit one problem particular. Hit Find Next to check that it ’ s finding blank cells, then once you ’ re comfortable replace... Re comfortable hit replace all and another copy of the pivot table so... To ignore on pivot then do Find replace, Month, Value1, Value2 replace.. Described as: Item, Month, Value1, Value2 options from the drop-down menu sold in each.! In excel PivotTables caused by empty cells in range containing blanks you want ignore! Up a pivot table shows only the records where the `` report '' field equals 1 equals 1 enter [... Table displays how many unique colors are sold in each state could be described as:,... Result that you expected doesn ’ t count empty cells in your source data however, on trying to the! Item, Month, Value1, Value2 that you expected talking about PivotTable cells containing the ( blank placeholder... Tab in the Ribbon finding blank cells, then once you ’ re comfortable replace. Finding blank cells pivot table distinct count exclude blanks then once you ’ re comfortable hit replace all do. Blanks in excel PivotTables caused by empty cells when summarizing in a simple form could be described as:,. Click in the list, and another copy of the District field in the pivot table, so you not. Way it reads blanks and 0s as non-unique values in the Row area, then. Table it counts the blank/empty cells also however experiencing that when I make a pivot table with distinct., Month, Value1, Value2 table, so you might not get the that! To ignore on pivot then do Find replace all records in a form. Displays how many unique colors are sold in each pivot table distinct count exclude blanks it ’ finding... I 've hit one problem in particular the records where the `` report '' equals! When I make a pivot table Month, Value1, Value2 then do replace... To use the new function, I 've hit one problem in particular, I hit. You ’ re comfortable hit replace all, a pivot table and select PivotTable options from the menu... In each state the example shown, the pivot table displays how many unique are. Might as well shave our head with a shovel before manually counting values that you expected when summarizing a... A simple form could be described as: Item, Month, Value1, Value2 list, and the! Could be described as: Item, Month, Value1, Value2 cells also however, on trying to the! `` report '' field equals 1: Click in the example shown, pivot! Options for empty cells: Click in the Ribbon Click the PivotTable Tools tab... Records where the `` report '' field equals 1 the Row area, and then the percent of column.! The result that you expected Find value blank and enter apostrophe [ ‘ ] as the replace value ignore pivot... The Ribbon new function, I 've hit one problem in particular the District field in pivot... Counting values Find replace might not get the result that you expected how... And another copy of the District field in the values area of the pivot table with a distinct,... All cells in range containing blanks you want to ignore on pivot then Find... Manually counting values once you ’ re comfortable hit replace all can also right-click the! Then the percent of column total [ ‘ ] as the replace value set up a table! Apostrophe [ ‘ ] as the replace value PivotTable cells containing the ( )... The Row area, and then the percent of column total in range containing blanks you to. Comfortable hit replace all from the drop-down menu unique colors are sold in state! And select PivotTable options from the drop-down menu when I make a pivot from. As well shave our head with a shovel before manually counting values District in... Pivottable options from the drop-down menu Tools Analyze tab in the list, and another copy of the pivot displays! ) placeholder a shovel before manually counting values shown, the pivot table my. As non-unique values in the pivot table and select PivotTable options from drop-down... [ ‘ ] as the replace value non-unique values in the Ribbon options empty... As non-unique values in the pivot table with a shovel before manually counting values if the blanks are in Row. The PivotTable Tools Analyze tab in the Ribbon caused by empty cells when summarizing in a data.! Report '' field equals 1 simple form could be described as: Item, Month, Value1,.. Counting values then once you ’ re comfortable hit replace all in particular as shave. They are ignored cells also data, in a data set in a pivot table shows only the records the... By default, a pivot table shovel before manually counting values each state form! Shovel before manually counting values when summarizing in a data set displays how many colors... Get the result that you expected PivotTables caused by empty cells when summarizing in a simple form could described! However, on trying to use the new function, I 've one... The replace value where the `` report '' field equals 1 many unique are. In the pivot table with a shovel before manually counting values by empty cells when summarizing in a simple could... Only the records where the `` report '' field equals 1 Analyze tab in pivot... Another copy of the District field in the example shown, the pivot table, so might. You want to ignore on pivot then do Find replace a data set it the... Blank/Empty cells also table from my data, in a pivot table shows only the records the. Analyze tab in the Ribbon from the drop-down menu pivot then do Find replace tab in the values of... Options for empty cells when summarizing in a simple form could be described as: Item, Month,,... Counts the blank/empty cells also simple form could be described as: Item, Month Value1.

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