pivot table overlap solution

If objRange1 Is Nothing Then Exit Function Set dic = CreateObject(“Scripting.Dictionary”) In the table below, you have a Pivot Table created with the sales amount for each individual day. Simply click in the cell that contains that Pivot Table you are looking for as shown in 1 below. You are executing two times the refresh. Chris: This warning message can’t be generated by PivotCharts overlapping, because you can happily overlap as many PivotCharts as you like given they don’t live in the grid, but float on top. .PivotTables(i).Name, .PivotTables(i).TableRange2.Address, _ Now when I refresh the Products table and bring back all Products (not just Bikes),  I get the following error. If dic.Count > 0 Then dic.Remove Target.Name & “: ” & Target.Parent.Name & “!” & Target.TableRange2.Address Select [Static Column], 'New Value (from Column Header 1)' as [New Column Header] For example, after the Central region is merged with the East region, it still appears in the Region heading drop down, even though all the sales records were changed. Yes, this process relies on you being able to complete a refresh before you change the data source causing the problem. the solution is to insert rows or columns before making the change.--Regards, Tom Ogilvy "Jean" wrote in … Note the annoying question at the bottom “Was this information helpful?”. i have a problem where the pivot table will not refresh and show a simple change to data edited. It doesn’t tell you which pivot tables are concerned. The code checks each worksheet, and for each pivot table on that sheet, it lists the following information: Worksheet name; Number of pivot tables on sheet; Pivot Table name; Pivot Table range (with hyperlink so you can check it easily) Other pivot tables in the same rows - might cause overlap Listen to John Michaloudis interview various Excel experts & MVPs to get their inisghts & tips, Learn how to use the Lookup, Text, Logical, Math, Date & Time, Array plus more functions & formulas, Learn Slicers, Pivot Charts, Calculated Fields/Items, Grouping, Filtering, Sorting, plus more, Learn how to automate your worksheet & reports with ready made VBA code, Discover the new Business Inteligence & data visualization tools from Microsoft, Learn to create Smart Art, Column, Line, Pie, Bar, Area, Scatter, Bubble and Sparkline charts, Learn Conditional Formatting, Data Validation, Excel Tables, Find & Select, Sort, Filter plus more, Explore the various keyboard shortcuts & tips to make you more efficient in Excel, Analyze tons of data with a couple of mouse clicks and create Excel Dashboards, Learn the must know Functions & Formulas: IF, SUMIF, VLOOKUP, INDEX/MATCH plus more, Learn how to record Macros, write VBA code and automate your worksheet & reports. The pivot command makes simple pivot operations fairly straightforward, but can be pretty complex for more sophisticated pivot operations. 50 Things You Can Do With Excel Pivot Table, CLICK HERE TO SEARCH OVER 300 EXCEL TUTORIALS. Thanks a lot! But I have an evil genius workaround in mind that would work with either type of Pivot…. Pin The Pivot Table field name is not valid. Hello everyone, I am having a hard time making sure two tables dont overlap. Is there a way to insert rows when the data is changed rather than overwriting the pivot tables below? The pivot command does not add new behavior, but it might be easier to use if you are already familiar with how Pivot works. Range(“A” & r).Formula = varItems(0) Register To Reply. When you refresh one of those pivot tables 'grows' in size (because of a change in data perhaps). If you can’t read the Excel error, it reads “The PivotTable field name is not valid. report. They have a large Power Pivot Excel workbook with lots of Pivot Tables. Bernie Deitrick. Dim pt As PivotTable Hello everyone, I am having a hard time making sure two tables dont overlap. To find out which pivot table overlaps with another one, you may need to refresh them individually. pivot Description. The dynamic height when drilling down means that even if you knew the exact cell height for a Pivot Table after being fully expanded, and placed another Pivot Table below it, so that there would be no overlap, there would be a large gap between the two tables by default. Thanks, as always, Matt! In this tutorial I tackle a very common problem that happens when creating more than a single pivot table using the same source list. Pivot Table Details List Macro. You will find a neighbouring pivot table … If you can’t read the Excel error, it reads “The PivotTable field name is not valid. For our example, we have added 2015 data to our data source, which will cause the first Pivot Table to overlap with the second Pivot Table. This solution uses the filter drop-down menu in another connected pivot table, and it is pretty easy to implement. Sub RefreshPivots() Your bonus issue is a surprise to me. Click Refresh again so we can show the 2015 data in our Pivot Table report: Voila! sMsg = “The following PivotTable(s) are overlapping something: ” Fundamentally this command is a wrapper around the stats and xyseries commands.. If you are changing the name … cheers, teylyn End If I get different behavior than expected with this: Even though I selected a cell away from the PivotTable before refreshing, on refresh the PivotTable automatically gets selected, and then the code kicks in and the PivotItems in it get overwritten with the PivotTable names. no matter what i try the pivot table will not refresh and show the new word. Should I just ignore the notice? Range(“C” & r).Formula = varItems(2) Pivot table dates with overlapping years Hoping someone can help with a simple pivot table question - I'm grouping by months to reflect the progress on a project that started in April 2019 and is still ongoing. There is VBA code on the web to analyse the pivot tables for potential overlaps, but none (that I could find) solve this problem particular Power Pivot refresh problem. Very clever. Solution The pivot table you clicked refresh on may not be the one that's causing the trouble. Which is handy, because it gives you a convenient way to find the culprit. End With If .Left + .Width = objRange2.Left Then Application.StatusBar = False For i = 1 To .PivotTables.Count – 1 The first one is to get the refreshing pivot table order. DOWNLOAD OUR FREE EXCEL RESOURCE GUIDE E-BOOK! Module 1: Foundations of Power BI – Data to Dashboard, Module 1&2: Power BI for the Business Analyst, Module 3: Demystifying DAX (Advanced DAX), Foundations of Power BI – Data to Dashboard, Dimensional Modeling (Excel and Power BI), 30 Reasons You Should Be Considering Power BI. Matt shares lots of free content on this website every week. I can then work out what is different hence uncovering the culprit. MsgBox sMsg Instead of writing to the range, I’d put something like this in a standard code module: Is there a fix to this? The 4 Step Framework to ADVANCE Your Excel Level within 30 DAYS! When I change the filter, how do I prevent the pivot tables from overlapping? With pivot tables, it's often the little things that are frustrating...data doesn't show up when you refresh, number formatting goes missing, fields have weird names...things like that. You have the options to move the Pivot Table to a New Worksheet or Existing Worksheet. share | improve this question | follow | edited Jan 19 '14 at 11:17. slhck . In today’s post, we will go through the solution in details. You will need to add the code on every sheet that has pivot tables. You saved the day. Pivot tables grow and shrink when the data is refreshed. strName = “[” & .Parent.Name & “]” & .Name i have a problem where the pivot table will not refresh and show a simple change to data edited. How can I know where the problem is? Matt shares lots of free content on this website every week. Maybe also udf’s to query slicers and expose the name of the slicer, number of active filter words, active in the slicer, etc. If .Top + .Height = objRange2.Top Then Fundamentally this command is a wrapper around the stats and xyseries commands.. AdjacentRanges = True If you just hit Refresh All from Excel, the PivotTable_Update event only gets called once for each PivotTable. If AdjacentRanges(.PivotTables(i).TableRange2, .PivotTables(j).TableRange2) Then Take the following example. In the table below, you have a Pivot Table created with the sales amount for each individual day. Relationships in Power BI and Power Pivot. The code checks each worksheet, and for each pivot table on that sheet, it lists the following information: Worksheet name; Number of pivot tables on sheet; Pivot Table name; Pivot Table range (with hyperlink so you can check it easily) Other pivot tables in the same rows - might cause overlap End With ahh, that is clever, thank you for sharing. You’ll see that message if pivot tables are one the same sheet, and there’s not enough blank space for one of the pivot tables to expand for new data. This can lead to inaccurate observation in data analysis and also cause data loss if not fixed quickly. In our example, we selected cell G5 and click OK. Range(“A1”).Formula = “Worksheet:” The dynamic height when drilling down means that even if you knew the exact cell height for a Pivot Table after being fully expanded, and placed another Pivot Table below it, so that there would be no overlap, there would be a large gap between the two tables by default. In the Edit Custom SQL dialog box, copy and paste the following custom SQL query and replace the contents with information about your table:. Your email address will not be published. Reason Somewhere in your workbook there are two pivot tables on one sheet that are close together. Pivot Tables are data summarization tools that you can use to draw key insights and summaries from your data. Why? A PivotTable report cannot overlap another PivotTable report. End Function If you like this Excel tip, please share it. Next ws Bernie Deitrick. There are 4 pivot tables in the above workbook. Else 85 Views 0 Likes. MsgBox sMsg © Copyright 2020 MyExcelOnline SLU. In this tutorial I tackle a very common problem that happens when creating more than a single pivot table using the same source list. Let me demonstrate. Pivot Tables Overlapping - Help! Jeff! Set dic = Nothing I’ve got some code I’ve been working on for some time that creates what I call a “PivotReport”: A new PivotTable that contains this kind of summary information about all other PivotTables, PivotCaches, Slicers, and SlicerCaches in the workbook. This week, I had a problem where I needed to find and eliminate from the results of my query, data with overlapping ranges. It has the advantage that you don’t have to click those those “A PivotTable report cannot overlap another PivotTable report” warnings. For traditional pivots, the PivotTableUpdate event still gets triggered, meaning you can’t use the absence of this event to identify the offending non-OLAP PivotTable. I then selected the cell to the right of the list as shown below. Watch the Slide Show. It means that if Excel drew the pivot table, it would overlap a pivot table that is below or next to it. Range(“F” & r).Formula = varItems(5) So there is no way to tell which pivot table is overlapping because the refresh doesn’t happen and the updated data doesn’t pull in and I can’t eyeball the overlapping pivot table. I have many Pivot Tables, and I can't find that one with the error, while refreshing separately – there are no errors, no hidden sheets. Solution. Connect to your data. Figure 2: The Pivot-table target object is selected. 3 3. comments. As such, you must identify two additional columns. dic.Add pt.Name & “: ” & pt.Parent.Name & “!” & pt.TableRange2.Address, 1 Range(“F1”).Formula = “TableAddress2:” Quickly transform your data (without VLOOKUP) into awesome reports! 10-01-2015, 12:31 PM #2. This Pivot Table simply summarizes sales data by date which isn’t very helpful. .PivotTables(j).Name, .PivotTables(j).TableRange2.Address) With wb Figure 5 – How to group pivot table date. That sounds like a good idea, and a job for Jeff Weir! You can’t have PivotCharts without PivotTables. 3. You saved the day. Subscribe to the newsletter and you will receive an update whenever a new article is posted. This website uses cookies to ensure you get the best experience on our website. The Table (List in Excel 2003) feature greatly improves the integrity of pivot tables in Excel. Click Here To Join Our FREE Excel Pivot Tables & Excel Dashboards Webinar That Will SAVE YOU HOURS At Work & INCREASE Your Excel SKILLS! Range(“A1”).CurrentRegion.EntireColumn.AutoFit Take a look at this solution (learned from our MVP teylyn) that maintains a gap of hidden rows around a pivot table. You can see a list of the pivot table names along with the order they are refreshed. How do we find a solution for a PivotTable report that overlaps another PivotTable report? Date formating in a pivot table. Next pt I plan to turn it into an add-in, but I’m still working on finishing up another couple of addins first, and so can’t share the code on both counts. MsgBox “No PivotTable conflicts in the active workbook!”, vbInformation End If Dim sMsg As String, Set dic = Nothing One straight thing that I can makeout is when the pivot table is refreshed, it does not consider only the filtered data. hide. Maybe, the subtotal issue is due to the space constraint too. Application.DisplayAlerts = True Excel Pivot Table corruption may occur due to any unexpected errors or reasons. It means that if Excel drew the pivot table, it would overlap a pivot table that is below or next to it. End Sub. share . Then run the VBA Code, and you will be taken directly to the culprit table. End If End With Which is messy. Your email address will not be published. Start with the pivot tables that only have a few rows of free space around them. Insert a column or row between neighbouring pivot tables, try the Refresh, if it doesn't work add yet another column or row and try again. End If I got a couple of refresh errors during the refresh (as expected) plus the following audit information then was recorded in my worksheet. Excel 2007 Pivot Tables: Overlapping issue hampers my summary sheet Helpful? I am forced to create a new pivot and rebuild all the formatting etc. r = 1 To find PivotTable1, you can either check each pivot table name one by one, or you can use this other code I wrote here. STEP 4: Right click on any cell in the first Pivot Table. You have the options to move the Pivot Table to a New Worksheet or Existing Worksheet. 5. Note if you don’t know how to copy this VBA code, read my article here. Dim pt As PivotTable Choose from the different Microsoft Excel and Office features that we can help you with today…, Learn the most popular Excel Formulas ever: VLOOKUP, IF, SUMIF, INDEX/MATCH, COUNT, SUMPRODUCT plus more, Access 101 Ready To Use Macros with VBA code which you can Copy & Paste to your workbooks straight away. Range(“D1”).Formula = “TableAddress1:” Range(“B” & r).Formula = varItems(1) By FAR this is the best way to handle this super frustrating situation: http://erlandsendata.no/?p=3733. End With Conclusion. I have many Pivot Tables, and I can't find that one with the error, while refreshing separately – there are no errors, no hidden sheets. Sub RefreshPivots() sMsg = sMsg & vbNewLine & vbNewLine Solution The pivot table you clicked refresh on may not be the one that's causing the trouble. We have a source data set in cells A1:D21 containing the details of products sold, shown below: Using GetPivotData to Obtain a Value. In my mind this is basic functionality that just needs to exist in excel. For i = 1 To coll.Count ‘ returns a collection with information about pivottables that overlap or intersect each other Application.DisplayAlerts = False Range(“B1”).Formula = “Conflict:” Right click on any cell in the first Pivot Table. Assume you have a PivotTable called PivotTable1 with Sales in the Values/Data Field, Product as the Rows field and Region as the Columns field. I am trying to make it so as I expand the top one, it will move the bottom one. AdjacentRanges = True UNPIVOT Example. SUM: In the Excel Pivot Table Example, we should perform the sum of the final product value in order to extract the value of different blocks got as below: Drag the Block Name to Rows and Final Product value to Values Fields. Please, could you share the evil genius code that works both for OLAP and for regular pivot tables that you mentioned? The dynamic height when drilling down means that even if you knew the exact cell height for a Pivot Table after being fully expanded, and placed another Pivot Table below it, so that there would be no overlap, there would be a large gap between the two tables by default. If wb Is Nothing Then Exit Function, Set GetPivotTableConflicts = New Collection Option Explicit Best learning resource for DAX and Power BI. Dim ws As Worksheet Figure 2: The Pivot-table target object is selected. If .PivotTables.Count > 1 Then Save my name, email, and website in this browser for the next time I comment. *** Watch our video and step by step guide below with free downloadable Excel workbook to practice ***, STEP 1: Let us see the error in action. The Table (List in Excel 2003) feature greatly improves the integrity of pivot tables in Excel. A PivotTable report cannot overlap another PivotTable report. It looks at the space available to refresh the complete data and not restrict to the filtered data. Range(“C1”).Formula = “PivotTable1:” For more information, see Connect to a Custom SQL Query.. In my last blog post here, I introduced the overlapping time periods challenge and shared the M queries for the solution. I have one on top of the other, so as I add more rows to the top one they will eventually overlap with the bottom one. Range(“E” & r).Formula = varItems(4) The best way to avoid this error is by placing the two Pivot Tables side-by-side as opposed to one on top of another - this is based on the assumption that the columns don't expand also. Your email address will not be published. Below we have created 2 pivot tables side by side by copying the first one. They have a large Power Pivot Excel workbook with lots of Pivot Tables. So there is no way to tell which pivot table is overlapping because the refresh doesn’t happen and the updated data doesn’t pull in and I can’t eyeball the overlapping pivot table. AdjacentRanges = True 10-01-2015, 12:31 PM #2. If objRange2 Is Nothing Then Exit Function, With objRange1 r = r + 1 Select the color you would like the boarder to be. There are 4 pivot tables in the above workbook. Here is my VBA code. You will need to move Pivot Tables accordingly. Bug, maybe? Sometimes it’s easy to find and fix the problem pivot table, or its source data. Required fields are marked *. In this short video, we look at 10 common pivot table problems + 10 easy fixes. 4. Is it possible? Next i The macro below shows how you can use the functions above. End If In our example, we selected cell G5 and click OK. ‘ creates a list with all pivottables in the active workbook that conflicts with each other For the second one we want to group it into weeks (see how on Pivot Table Course). Range(“A1”).CurrentRegion.Font.Bold = True 3 Replies. Find the Problem Pivot Tables. Can you find all the overlapping … My idea was to first refresh all the Pivot Tables before the error occurs and record the names of all the PivotTables and order in which they refresh. Get FAST, EXPERT help on any Excel problem or template with our Excel Consulting Services! I'm using a pivot table; when I select the date field, it automatically add quarter and year which is fine. Who Needs Power Pivot, Power Query and Power BI Anyway? 90% Upvoted. Sometimes it’s easy to find and fix the problem pivot table, or its source data. If GetPivotTableConflicts.Count = 0 Then Set GetPivotTableConflicts = Nothing This means that one of your Pivot Tables is trying to expanded horizontally/vertically and will overlap with another Pivot Table. Home » Blog » Excel » How to Find Overlapping Pivot Tables. Then I switched to the Power Pivot window and selected “Refresh All”. .PivotTables(j).Name, .PivotTables(j).TableRange2.Address) Note that each pivot table was actually refreshed twice, and the second refresh was in the opposite order to the first refresh. Alejndro: The code I posted above gets around this, by recording each PivotTable in a dictionary object (which is similar to a Collection) and then removing them in turn as they are successfully refreshed in the RefreshAll method I call. And for a list of all the pivot table tutorials and videos on my site, take a look at the Pivot Table Index page. Re: Pivot Tables - Changing Date format ... Pivot table dates with overlapping years. This means you won’t inadvertently exclude data from your analysis, plus you won’t have to ever manually resize a pivot table’s source range. Ryan O'Keefe says: June 4, 2019 at 8:11 am The code plugged-in easy and worked PERFECTLY the first time! Because it is the change in the pivot table shape that triggers the error, so you can’t actually detect the error until the pivot table changes shape, but the pivot table never commits the change in shape because the error prevents this occurring. From the 2 lists above, it is pretty easy to see that it is PivotTable1 that is the issue. I have renamed cell A1 above and given this cell a RangeName = Audit. Excel Pivot Table corruption may occur due to any unexpected errors or reasons. End If With ws If you are changing the name … Application.DisplayAlerts = True All was good except sometimes when they refreshed the data, the newly loaded data changed the shape of some of the pivot tables causing at least one of them to try to overlap another. cheers, teylyn the only thing i am changing in the source data table is a value in a single cell - changing from the word "opportunity" to "optimization". The next thing I did was to select a cell in my workbook (shown in red below). Workbooks.Add ‘ create a new workbook Should work for no OLAP connections as well, Function GetPivotTableConflicts(wb As Workbook) As Collection But most of the times, the overlap hapens when you opened the report, and refresh already the first time, so you won’t have the change to generate the order pattern…. How can I know where the problem is? AdjacentRanges = False If .Top + .Height = objRange1.Top Then There's no code that can avoid overlap as placement of Pivot Tables are by designer. You are able to fix the overlapping Pivot Tables! http://dailydoseofexcel.com/archives/2017/12/08/identifying-pivottable-collisions/. Terrific! Pivot Table Example #1 – Performing Statistics Measures in Pivot Table. Hi there, I have 3 pivot tables arranged vertically that are being filtered from one slicer. Dim sMsg As String, ThisWorkbook.RefreshAll Thank you Jeff! To create a PivotTable report, you must use data that is organized as a list with labeled columns. Be the first one to write one. If you have a lot of pivot tables connected to the same data you should check those tables too. If ActiveWorkbook Is Nothing Then Exit Sub, Set coll = GetPivotTableConflicts(ActiveWorkbook) Sure thing. For Each ws In .Worksheets Matt brings his 35 year career expertise in business and data analytics directly to you with his high quality Power BI training courses and consulting. pivot Description. .PivotTables(i).Name, .PivotTables(i).TableRange2.Address, _ If objRange2 Is Nothing Then Exit Function, If Not Application.Intersect(objRange1, objRange2) Is Nothing Then You can simply select Move PivotTable and you can move your Excel Pivot Table very quickly to make more space! Dim ws As Worksheet, i As Long, j As Long, strName As String 5. To learn how to create a Pivot Table in Excel – Click Here. Help! Take the following example. End Function, Function AdjacentRanges(objRange1 As Range, objRange2 As Range) As Boolean All rights reserved. You really helped me sort out a Pivot table overlap issue and now I’ve saved your code as a module to use in the future again, if need be. Your email address will not be published. Conclusion. Option Explicit, Private Sub Workbook_SheetPivotTableUpdate(ByVal Sh As Object, ByVal Target As PivotTable) I suggest you use the code I posted at at http://dailydoseofexcel.com/archives/2017/12/08/identifying-pivottable-collisions/ to find them. After thinking about the problem for a while, it occurred to me that one way to solve this problem was to create some auditing VBA code. STEP 3: Select the new location where you want to move it. varItems = coll(i) Range(“A1”).Select AdjacentRanges = True Filters in Pivot tables are not similar like filters in the tables or data we use, in pivot table filters we have two methods to use filters, one is by right click on the pivot table and we will find the filter option for the pivot table filter, another method is by using the filter options provided in the pivot table fields. Is there a fix to this? Select the Pivot Table target object in the Navigation Bar. The benefit of this approach is you can turn the code on/off by changing cell A1. 4. I have a number of charts (no real pivots) which are causing the problem. End Sub. Then change the VBA code as follows. Thank you so much for your code Jeff! Take a look at this solution (learned from our MVP teylyn) that maintains a gap of hidden rows around a pivot table. Similarly to the color options for Pivot Table Fonts you will be able to select from one of the predefined colors or create your own to meet your needs. Get your team skilled up in Excel and save with our corporate packages, See why leading organizations choose MyExcelOnline as their destination for employee learning, If you are a current Academy member, click here to login & access this course. The pivot command makes simple pivot operations fairly straightforward, but can be pretty complex for more sophisticated pivot operations. Select the color you would like the boarder to be. I would also like to sign up to the newsletter to receive updates whenever a new article is posted. With objRange2 End Sub, …and then I’d put this in the ThisWorkbook module:

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